I am so busy
Have you ever heard a colleague, client or supplier say that they are not busy? Let’s be honest, hardly ever, right? Okay, after all we do often have quite a lot to do; your employer doesn’t pay you a salary for doing nothing.
Occassionally, I look at my job: am I doing the right things (effectivity) and am I doing things right? (efficiency). There’s a lot you have to deal with. I was born in a time when making phone calls (landline), sending faxes and face-to-face meetings were the only means of communication with your clients and colleagues. Nowadays, a lot of new means of communication have been added: e‑mail, whatsapp, texting, LinkedIn messages, Skype and for those who are interested Facebook and Twitter. Originally, I am pretty chaotic, so I really had to teach myself a thing or two. What helped me most, was reading a book by David Allen, “Getting things done”. His most important tips were:
- Empty your head; make a to-do list on paper or digitally.
- Determine your course of action on the basis of situation, time available, energy available or priority.
- Look very regularly ahead in your calendar; what is coming up? Do I have enough time to execute and finalize actions? Book time slots in your calendar to get things done.
And of course, there is something that David Allen could not anticipate its impact on your job, when he wrote his book: the constant stimuli of social media and newssites. We are continuously “triggered” to read/look at/listen to things. Simply turn everything off when you have to concentrate on work. That will help you to deal with things much faster.
And rewarding yourself after having taken care of a few actions is allowed; a cup of coffee, having a cookie (or some fruit) or taking a short walk. Merely thinking about the reward improves your job satisfaction!